About this role
A Heavy Engineering Manufacturing Concern based in East Rand is seeking a General Buyer . Qualifications & Experience: - Matric/Grade 12 - Tertiary qualification In CIPS Level 3: Advanced Certificate in Procurement and Supply Operations - Data and/or analytics-related certification - Minimum 2 years' experience in procurement within the Mining and Engineering industries - Advanced Excel skills - Supply Chain knowledge and experience - Analytical thinking and problem solving skills - Report writing skills - Mining industry technical knowledge - MS Navision experience - Solid Excel and ERP familiarity - good communication with branches and suppliers - Basic understanding of ISO and B ‑BBEE process touchpoints (e.g., using approved supplier lists and maintaining master data of quote comparatives) - Controls and SOPs (Standard Operating Procedures) - Purchasing limits as defined - cannot create or approve suppliers or contracts - Uses approved supplier list curated by the buying team - Clear aged PR/PO backlogs - stabilise shortage queues - Cross‑train across key categories to become a reliable relief for buying team - Controls and SOPs (Standard Operating Procedures) - Increases throughput and resilience; avoids delays when senior staff are unavailable; improves service to branches Basic Function: - Provide purchasing, expediting, and administrative support to the Procurement Team by managing routine procurement activities, expediting supplier deliveries, maintaining accurate purchasing data, and assisting buyers in reducing daily workload - Ensure continuity of procurement operations during peak workloads, leave periods, and buyer absences while supporting branch requirements and supplier performance objectives Key Responsibilities: - Purchase Order Administration Create and convert approved purchase requisitions into Purchase Orders (POs) Ensure POs are issued accurately and within agreed turnaround times Monitor and maintain open PO reports Track order acknowledgements and supplier confirmations Follow up on unconfirmed orders and overdue supplier responses Assist with PO amendments, cancellations, and revisions where required - Expediting & Supplier Follow-Up Proactively expedite open orders and backorders Follow up on scheduled deliveries to ensure on-time supply Escalate critical late deliveries to Buyers and Procurement Management Communicate delivery updates to branches and internal stakeholders Maintain an accurate overdue order tracker Assist in resolving supply shortages and urgent operational requirements - Tactical Buying & Sourcing Source routine and low-risk commodities within delegated purchasing authority Obtain competitive quotations from approved suppliers Conduct RFQs and prepare quote comparisons Ensure compliance with procurement procedures and approved supplier requirements Support buyers with tactical sourcing activities and supplier follow-ups - Supplier & Invoice Administration Resolve invoice, pricing, and Goods Received Note (GRN) discrepancies with suppliers and Finance Follow up on supplier documentation requests Assist with supplier onboarding administration as directed by the buying team Maintain supplier communication records - Master Data Management Maintain item master information within the ERP system Ensure accuracy of: * Units of Measure (UoM) * Supplier lead times * Minimum Order Quantities (MOQ) * Supplier reference * Pricing information where applicable * Support data quality initiatives - Reporting & KPI Support Compile and maintain procurement reports Update open order and overdue delivery reports Monitor procurement KPIs and provide weekly status updates Assist buyers with reporting requirements and project administration - General Procurement Support Provide workload relief to Buyers across multiple categories Assist with procurement projects and improvement initiatives Crosstrain on key commodity groups Provide procurement coverage during leave periods and peak demand periods Perform additional procurement related duties as required. Key Performance Indicators (KPIs) - Procurement Efficiency PO cycle time from approved requisition to PO creation Number of PRs processed per month Open requisition backlog - Supplier Delivery Performance On-time delivery follow-up completion Reduction of overdue PO lines Backorder resolution turnaround time Expedite requests closed within SLA - Sourcing Compliance Percentage of purchases supported by: Three quotations Contract pricing Approved catalogues - Data Quality ERP item master accuracy Supplier data accuracy PO accuracy rate - Internal Service Levels Response time to branch enquiries Resolution time for delivery queries Stakeholder satisfaction feedback - Permitted Raise Purchase Orders within approved workflows Request quotations from approved suppliers Expedite deliveries and communicate with suppliers Prepare supplier comparisons and recommendations - Compliance Requirements Use approved supplier lists only Adhere to procurement SOPs Follow ISO-related purchasing requirements Maintain B-BBEE supplier documentation where required Ensure procurement records are accurately maintained and auditable